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Electronic Medical Records
SMARTMD is now leading the industry with the most affordable and user-friendly EMR Software Systems (Electronic/Digital Medical Records) and Practice Management (PMS) and solution in the market. The SMARTMD Clinician Desktop enables physicians to document the patient interaction quickly and thoroughly using an electronic form that replicates the paper forms physician’s use already to take examination notes. The SMARTMD Clinician Desktop is easy to learn, adapts to the physician’s style of documenting notes, and produces a professional thorough note written in natural language. For administrative and front office staff,
SMARTMD Clinician Desktop automates numerous tasks including eligibility verification, patient check in,
lab report follow-up, document scanning, chart management, and claims processing. SMARTMD Clinician Desktop speeds collection turnaround, increases productivity, and helps practices meet stringent government regulations. We can say SMARTMD is the Best EMR Vendor in USA healthcare market.
- Experience a painless, stress free, step by step migration from paper charts to electronic records.
- Our encounter note editor allows the doctor’s style of documentation to be replicated in less time and with more accuracy.
- Stop purchasing expensive file cabinets and avoid unnecessary, costly storage fees.
- Control all aspects of the office with ease, from patient’s appointments and referrals to documenting the patient exam.
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| Ensure timely completion |
The ability to collect on a claim is dependent on two key factors: verifying upfront whether the patient is eligible for treatment and submitting complete documentation to insurance carriers on a timely basis. Front office staff can electronically verify insurance eligibility within moments with the SMARTMD Clinician Desktop, long before treatment has begun. A powerful workflow manager automatically assigns tasks to office staff and clinicians reminding them when an encounter note needs to be completed, or hospital records need to be reviewed. It even provides administrators a list of overdue tasks, which require follow-up. |
| Eliminate rekeying |
The SMARTMD Clinician Desktop significantly reduces the time wasted by providers, office staff, and patients documenting the same information again and again. More important, the probability of rekeying inaccurate information and invalidating a claim is reduced. By integrating EMR software system (Electronic Medical Records), PMS, and document management functions into a single comprehensive application, the SMARTMD Clinician Desktop enables information entered once to be reused between pre-encounter, encounter, and post encounter processes. For example, patient demographics entered during scheduling are printed on check in forms and encounter notes. Superbill charges captured during the exam can be directly copied into HICFA claim forms. Even printed forms get automatically filed into the patient chart when they are scanned using barcodes. |
| Eliminate hunting |
Finding critical information when you need it can be an onerous, if not an impossible task, when everything you need is on printed paper and stuffed in file cabinets. With SMARTMD Clinician Desktop, patient documents are auto-filed when scanned, auto-indexed, and searchable. Pulling charts is never required because charts are available on demand to the physician, even when you are on the road or on the go. To ensure files never get accidentally destroyed, content is safely stored offsite at one of three SMARTMD datacenters. |
| Meets regulatory compliance |
Complying with evolving government regulations can be job on its own. SMARTMD's knowledgeable staff does the research for you, and incorporates the features necessary to remain compliant into the Clinician Desktop. Whether it is HIPAA security compliance, or qualifying for ARRA incentives, SMARTMD can help you stay ahead of government regulations. |
| Office messaging |
Modeled after the familiar MS Outlook interface, the SMARTMD Clinician Desktop brings everything administrative staff need to efficiently handle the front desk: manage appointments, checkin / checkout patients, verify eligibility, manage patient charts, handle incoming/outgoing correspondence, and look-up contacts. Key features include:
- View/edit patient demographics, cases, and appointments
- Print and fax check-in forms, medical records, superbills
- Scan forms, faxes, and other patient documents; file directly into charts
- Complete tasks such as scheduling lab work, verifying eligibility, etc… assigned by the physician or automatically by the system
- Browse and search for patients, referring physicians, labs, and hospitals
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| Scheduling |
The SMARTMD Clinician Desktop enables administrative staff to effectively allocate and manage office resources, even across clinics. Key features include:
- Define working hours for every type of resource – providers, rooms, equipment, etc…
- Quickly create patient appointments for any resource
- View schedules for one or more resources side-by-side
- View/print schedules per day, per week and by month
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| Patient charts |
The SMARTMD Clinician Desktop effectively eliminates the problem of finding a patient's documents. Accessible from anywhere, anytime, the electronic patient chart eliminates the hassle of carrying patient charts from one clinic to the next. Key features include:
- Automatically file scanned documents into patient charts with one button
- Incrementally import paper charts
- Lookup patient charts by chart ID, name, date of birth, SSN
- View/print encounter notes, superbills, forms, and lab reports
- View/manage all tasks associated to the patient such as lab report review
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| Documenting the examination - Encounter notes |
The SMARTMD Clinician Desktop enables the provider to document the patient encounter thoroughly, accurately, and in less time. Designed to mimic paper forms physicians are already familiar with, the encounter note editor takes advantage of templates, macros, and tablet technology to speed the documentation process. Forms ‘learn' the vocabulary of the physician and a sophisticated text generation engine creates natural English written notes, which vary slightly from visit to visit.
- Create encounter notes using examination templates, customizable to your practice
- Intuitive and easy to learn, encounter notes mimic paper SOAP forms typically completed by physicians
- Macros enable physician to document examination findings quickly
- Sophisticated language engine generates natural English text for encounter notes
- To avoid ‘canned' appearance of notes, language engine varies sentence structure each time to produce unique content
- Language engine learns physician's phraseology to improve generated encounter note text
- Screens take advantage of tablet PC features, such as stylus interface and handwriting recognition, for accurate and quick text entry
- Sign and print encounter notes
- Screens include anatomical images and annotations to reduce text entry
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| Claims processing |
The SMARTMD Clinician Desktop reduces the effort to collect payment from insurance carriers and patients because the information required to bill is already populated during check-in and the examination. Patient demographics, insurance policies, diagnosis codes, and procedures performed are all available while creating charges. Real-time eligibility verification and electronic submission of claims to carriers reduces the time and effort to work with insurance companies.
- Verify patient's insurance eligibility in real time
- Populate and print superbills
- Create HICFA forms automatically from superbills and/or by manually entering charges
- Batch print or electronically submit claims to insurance carriers via EDI
- Apply payments / write-offs from EOBs
- Generate patient invoices
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| Reports & Analysis |
The SMARTMD Clinician Desktop includes a multitude of reports administrators can use to analyze the business.
- View, follow-up on, and reassign overdue tasks
- Analyze financial metrics by location, by provider, by period
- Analyze claim and collections by carrier, by date
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| Occasionally connected client |
One big obstacle in deploying any EMR software (Electronic Medical Records) is installing, configuring and deploying the application on your office computers. Web-based EMR software (Electronic Medical Records) solve this problem, but introduce a much bigger one – what happens if you lose internet connectivity? Effectively web-based application stop working, just when you're in the middle of handling a patient.
SMARTMD solves this dilemma with its “occasionally connected” client. The application runs on your computer, so it is fast and will continue to function with or without an internet connection. The application installs using “Click Once” technology, which effectively installs and configures the application with just a single button click. Upgrades are automatically detected and downloaded, so you don't need to hire expensive IT resources. Like a web application, all data is maintained at SMARTMD's datacenter, so you don't have to install a database or worry about backups. It's all done automatically for you. |
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